Expeditor

Reporting to the Senior Expeditor and Senior Buyer, the Expeditor is responsible for planning and performing expediting activities to ensure all purchased materials and equipment are delivered on site in a timely, safe and cost-effective manner.

Responsibilities:

Expediting:

• Complete Expediting tasks to ensure the timely delivery of material and equipment according to purchase orders
• Comply with the expedition procedure put in place proper by the supervisor
• Ensure on time communication to the supervisor of order readiness for collection
• Ensure that all PO identified by MRP have been placed and received by the supplier and acts on any orders for which no confirmation is received within 24hrs of submitting the order.
• Ensure all orders in transit are forwarded at the shortest time possible by interactive proactively with suppliers
• On reception of the airway bill, ensure to start the procedure to accelerate delivery
• Perform proper tracking of goods in transit
• Provide an effective management of relevant information raised or required in communication with vendors
• Manage vendor relationship
• Ensure data accuracy and input
• Resolve delivery and/or quality issues with vendors and internal customers as they arise
• Identify and implement opportunities to improve the performance of suppliers to allow the realisation of customer service expectations
• Liaise with the supervisor to report on issues that have affected supply outcomes (e.g.,) quality, cost, delivery, etc;
• Undertake activity to correct and prevent a reoccurrence of any missed or late delivery
• Ensures that all reporting and information relating to the status of an item on order is up to date and available;
• Collect information relating to the status of urgent orders and advised the end user
• Prepares requests for shipping for approval in accordance with procedures and instructions from end users and management.
• Monitor open purchase orders for all orders to ensure on-time deliveries (OTD), alert Demand Planning of any potential issues
• Investigate status of open purchase orders with end users and procurement demand planner for close out
• Maintain purchase order status and shipment tracking information in ERP system
• Maintain a weekly expediting meeting for critical items and showstoppers and monthly expediting for all the outstanding orders with internal departments, buyers and Inventory Controller  to provide an update on orders status and recovery action plans in conjunction with suppliers for all delivery slippage orders or any delivery or logistics issues.
• Release the expediting reports for emergency items at least twice a week, Wednesday and Friday and the master expediting report monthly not later that the 5th of the month.
• Maintain constant communication and good flow of information with onshore and offshore suppliers, shipping agents, forwarders, transporters, buyers and end users. Notify stakeholders when a promised delivery date will not be met, regardless of the reason and inform them of action taken.
• Alert and reassign problem-items or supplier constraints on orders to applicable buyer to address them.
• Follow up on status of orders, back orders and give ships an update on delivery status. Escalate critical shortages and supply issues to management. 
• Notify and alert buyers and accounts payable of any orders being held by suppliers due to past-due invoices and late-payment issues.
• Manages all Non-conforming items received from time of identification of the non-conformance to final resolution

Safety Management:

• Demonstrate personal commitment in regard to safety and environmental and Social Responsibility practices.
• Ensure every person within team is fit for work.
• Ensure that agreed procedures, safeguards and controls are applied and used.
• Ensure all activities are conducted safely and in accordance with Company standards and procedures
• Ensure hazard management plans are observed.
• Keep statutory and internal reporting as required.

The duties and responsibilities listed above are representative of the nature and level of work assigned and not    necessarily all inclusive.

Requirements 

• Minimum Bac+2 in Logistics, Supply Chain, Business or related field

• Minimum 2 years’ experience in Inventory, Logistics or Supply roles.
• Strong communication, organisation and personnel skills, strong analytical capabilities, sound business sense, advanced documentation skills with high attention to detail
• French / English language skills essential
• Advanced computer literacy, good working experience with MS Office package
• Experience in ERP systems and excellent knowledge of Excel
• High level of knowledge of local competencies
• Working experience with pack office Microsoft, EAM
• Preference for west African experience
• Experience of working effectively in a senior management team environment
• Experience working in multicultural environment
• Able to communicate effectively at all levels of the organisation and build effective relationships and network
• Demonstrates strong conceptual skills, and be capable of developing lateral practical solutions
• Ability to respond to a changing work environment
• Ability to manage multiple projects and tasks at the same time
• Reputation for integrity and ethics