Executive Assistant

Job Title: Part-Time Executive Assistant

Organization: The Low Entropy Foundation

Location: Flexible (Remote or In-Office), with required in-person activities in Coquitlam, BC

Hours: 20 hours per week

Salary: $600 - $700 per week, dependent on experience

You will only be contacted if you submit a Loom Video Recording.

Job Description:

The Low Entropy Foundation is seeking a dedicated and efficient Part-Time Executive Assistant to support our dynamic team. This role is ideal for someone who is highly organized, comfortable in a fast-paced environment, and passionate about making a positive impact in the community.

Key Responsibilities:

Communication and Coordination: Act as the first point of contact for the organization, managing phone calls and correspondence with community partners and stakeholders.

Meeting Management: Initiate and schedule meetings with various levels of government and other important stakeholders. Ensure all parties are informed and prepared for these engagements.

Organizational Support: Provide administrative support to the executive team, including calendar management, document preparation, and follow-up on action items.

Google Workspace Proficiency: Utilize Google Workspace tools for document creation, data management, and communication. Candidates must be familiar with or willing to quickly learn these tools.

Event Participation: Attend and assist with in-person activities and events in Coquitlam, BC, twice a month, ensuring their smooth operation andsuccess.

Qualifications:

• Proven experience as an executive assistant or in a similar administrative role.
• Excellent communication and interpersonal skills.
• Ability to work independently and proactively initiate meetings and projects.
• Strong organizational and time management skills, with a keen attention to detail.
• Familiarity with Google Workspace (Gmail, Docs, Sheets, Calendar) or willingness to learn.
• Flexibility in working hours and availability to attend in-person activities in Coquitlam, BC, twice a month.

What We Offer:

• A flexible work environment with the option to work remotely or in-office.
• A supportive and collaborative team focused on community well-being and personal growth.
• A competitive salary based on experience.
• An opportunity to be part of a meaningful and impactful organization.

Application Process:

To apply, please submit your resume and a Loom Video Recording your experience and why you are a good fit for this role. Applications will be reviewed on a rolling basis until the position is filled.

You will only be contacted if you submit a Loom Video Recording.

The Low Entropy Foundation is an equal opportunity employer and strongly encourages applications from diverse candidates.

Job Type: Part-time

Salary: $600.00-$700.00 per week

Expected hours: 15 – 25 per week

Benefits:

• Dental care
• Extended health care
• Flexible schedule
• Paid time off
• Work from home

Work Location: Hybrid remote in Coquitlam, BC V3J 3X5