Accounting Assistant 1

Job ID: 45299 Job Category: Finance, Accounting & Purchasing Division & Section: Toronto Court Services, TO Court Svcs Finance & Administration Work Location: 30 Adelaide Street East, Toronto, Ontario Job Type & Duration: Full-time, Permanent Vacancy Hourly Rate and Wage Grade: $41.33 - $45.26 hourly Shift Information: Monday to Friday, 35 hours per week Affiliation: L79 Full-time Number of Positions Open: 1 Posting Period: 18-Mar-2024 to 03-Apr-2024

Major Responsibilities:

• Performs accounting duties such as reviewing, researching, analyzing and reconciling ledger accounts, setting up and maintaining expenditures and revenue working papers, spreadsheets and reconciliation to general ledger.
• Prepares the monthly departmental financial analysis and reports for divisions.
• Prepares and calculates subsidy claims and other ad hoc financial and statistical reports for different levels of government.
• Prepares and maintains accounts receivable functions including bank deposits and reconciliation, preparing, reviewing, posting and reconciling journals entries.
• Performs and/or provides oversight of accounting functions ensuring compliance with divisional and corporate policies and procedures and all relevant by-laws including interpretation of policies, by-laws, agreements/contracts and council reports.
• Researches and analyzes financial information to verify validity of transactions processed in SAP. Prepares financial statements and expenditure reports i.e. capital expenditure reports, Council initiated special projects expenditure reports, and reserve fund schedules.
• Reviews financial system reports, i.e., variance, cost center, miscellaneous accounts. Makes comments or corrections as necessary.
• Analyzes and reconciles account balances. Prepares, reviews, and posts journal entries.
• Co-ordinates projects and assignments.
• Liaises with City Division, for the development of purchasing documents, and implementation of divisional contracts and blanket contracts. Ensures the timely purchase of goods and services required to support operational needs.
• Provide support to divisional staff on setting up, monitoring and amending Blanket Contracts.
• Directs accounting staff and provides training, advice and guidance as needed.
• Provides assistance and advice on accounting & financial-related matters to the Divisions, internal, and external parties.
• Provides financial analysis, claims and other information to the Divisions as requested.
• Creates ad hoc financial system reports for analysis purposes.
• Ensures internal controls are maintained in accordance with City By-laws and policies.
• Co-ordinates with the City, Provincial and Federal Auditors.
• Prepares working papers and processes period-end and year-end entries.

Key Qualifications:
Your application must describe your qualifications as they relate to:

• Completion of a professional accounting designation or Bachelor's Degree in Business/Accounting or the equivalent combination of education and/or experience in the accounting/financial management field.

• Extensive experience in modern municipal accounting or relevant private sector experience in financial accounting and financial reporting.

• Considerable experience working with the City's financial systems and applications including SAP, Microsoft Office Suite(Excel, Word, and PowerPoint), and other computerized applications/systems.

• Considerable experience in the analysis, investigation and processes of accounts receivable and or accounts payable.

• Considerable experience in the analysis and reconciliation of ledger accounts and financial statement preparation.

You must also have:

• Advanced knowledge of municipal accounting and purchasing principles and practices including relevant by-laws.
• Advanced knowledge of internal control and ability to analyze and prepare financial statements and reports.
• Ability to establish and maintain good working relationships with staff, operating management and outside departments, agencies and clients.

• Well-developed interpersonal skills with a demonstrated ability to communicate effectively both orally and in writing at all organizational levels.

• Ability to prepare detailed correspondence, memoranda, summaries, financial statements, and documentation requiring the interpretation and application of a wide range of administrative accounting practices.
• Ability to perform complex detailed computations and calculations.
• Ability to work under time constraints and to meet tight deadlines.
• Ability to plan, organize and manage work independently with minimal supervision and cooperatively as a member of a team.
• Ability to complete work accurately with attention to detail.
• Excellent customer service skills.
• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity, and respectful workplaces.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES: City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal. Equity, Diversity and Inclusion The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity. Accommodation The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.