Job Description (Roles and Responsibilities)
The Sahel and Security Department hub in Dakar is looking for a passionate and motivated person to provide high quality programme management of our exciting new portfolio of programmes which is addressing key humanitarian and longer-term development needs in the G5 Sahel countries(Burkina Faso, Chad, Mauritania, Mali, Niger).
This is a fantastic opportunity to ensure our programmes deliver results for people in the Sahel by ensuring excellence in programme, financial, risk and commercial management.
The post requires the ability to build trusted and influential relationships with suppliers and partners to deliver effective programmes.
Based in Dakar, this is a regional role requiring regular travel to the five Sahelian countries to do field monitoring.
Reporting to the Programme Delivery Adviser and Team Leader, the successful candidate is likely to be focusing on our social protection and humanitarian programming, working closely with Senior Responsible Owners and Lead Advisers to build strong relations with partners and ensure our investment delivers maximum value for money.
As part of a close-knit team, there will be opportunities to add value to programme management across the Sahel and Security Department’s portfolio and lead on workstreams to improve the way we operate as a department.
The Sahel hub in Dakar is an integral part of the British Embassy in Senegal and the post holder will be part of the wider embassy team.
In this role you will be responsible for :
Managing all aspects of the project cycle for the programmes you are responsible for. Day to day this will involve leading on your programmes’ Delivery Plans to manage and track implementation, maintaining oversight of the overall programme delivery requirements, and anticipating and resolving issues as necessary.
Specific duties will vary depending on the stage of the programme but may include engaging with specialist colleagues on procurement, developing Terms of Reference, drafting formalising agreements, participating in and drafting parts of the Annual Review or Project Completion Report, and managing the process and timeline for all these activities.
Providing effective financial management of your programmes to ensure value for money throughout the programme cycle, including through accurate forecasting, asset management, robust scrutiny of finical reports and Annual Audited Statements and timely payment of invoices.
You will lead on engaging with programme partners to ensure sound financial management, challenging them to reduce variances and providing clarity on FCDO requirements for reporting and disbursement.
The role will also support value for money analysis and track relevant financial information to meet corporate requirements.
Proactively managing programme risks , drawing on the FCDO risk management framework, due diligence guidance, counter aid diversion strategy and best practice, maintaining up to date records and escalating risks as appropriate.
This role will include scrutinising and challenging partners to improve their risk performance, leading on reviewing and updating the programme risk registers, and taking an active role in cross office risk discussions.
Establishing and maintaining strong relationships with partners to build their understanding of FCDO processes, priorities and strategic objectives, working with them to adapt and improve programme implementation based on monitoring data and evidence.
You will develop a good understanding of FCDOs policy objectives for the region and keep these front and center in your discussions with partners as you gather lessons and spot opportunities for influencing and disseminating departmental aims.
Delivering effective monitoring of programmes , including through field visits, timely reviews, ensuring adherence to reporting requirements and scrutinising performance reports.
You will work with the team to track the implementation of our programmes and verifying partner information by scrutinising reporting and conducting field visits - to raise confidence and assurance that the Sahel Department portfolio is delivering to its objectives.
You will also support your programme teams with planning and logistics for monitoring visits, including Travel Risk Assessments.
Supporting wider team and / or cross office and British Embassy priorities . This will include supporting programme management colleagues on specific tasks and sharing lessons and good practice, helping to build the evidence base on what works.
You will also have the opportunity to support cross office working including assisting with briefings, VIP visits and corporate returns.
Technical skills required for the job :
FCDO has developed a new Programme Operating Framework (PrOF) to standardise programme delivery across the orgranisation.
Candidates should be able to clearly demonstrate in their application examples of the following delivery competencies :
g. reprofiling budgets, and making payments applying financial management rules and inputting relevant data on FCDOs systems.
Essential qualifications, skills and experience
Desirable qualifications, skills and experience
Required behaviours Making Effective Decisions, Delivering at Pace, Working Together