Administrative Assistant

Détails de l'annonce

Poste proposé : Administrative Assistant

Job Title : Administrative Assistant

Department : Cote d’Ivoire

Location : Abidjan, Cote d’Ivoire

Grade : 5

TechnoServe Background

TechnoServe works with enterprising women and men in the developing world to build competitive farms, businesses, and industries.

We are a non-profit organization that develops business solutions to poverty by linking people to information, capital, and markets.

With five decades of proven results, we believe in the power of private enterprise to transform lives.

Founded over 50 years ago, TechnoServe has been named the #1 nonprofit for fighting poverty by the ImpactMatters charity ratings agency.

Program Overview :

Since 2009, TechnoServe has worked with farmers, cooperatives, suppliers, and agro-processors across Côte d’Ivoire to strategically develop competitive industries around key crops, including cash crops such as cocoa and cashew.

Over the years, our work has evolved from building the capacity of farmer organizations to develop agribusiness opportunities to designing out-grower schemes, linking processors to local producers, and working with micro-entrepreneurs and small, growing businesses to improve their technical and business acumen and accelerate the growth of businesses that hold untapped potential to create more sustainable jobs, especially for young women and men.

We bring cross-cutting lessons and expertise from around the world in promoting women’s economic empowerment, generating economic opportunities for young people, developing technological solutions that benefit entrepreneurs, and strengthening resilience to climate change.

Position Description :

The Administrative Assistant will support the country office with logistics, administrative backstopping, and day-to-day support.

Duties & Responsibilities :

  • Manage country office procurement as per TechnoServe’s procurement policy and national standards, liaising with the Administrative
  • Draft correspondence including reports, contracts, and other administrative documents.
  • Assume responsibility for document filing and develops office administrative procedures as required.
  • Perform small-scale procurement, ensuring adequate stocks of all necessary supplies (e.g. stationery, water, etc.)
  • Day-to-day facilities management of the office, developing and maintaining good relationships with suppliers
  • Supervise support staff such as drivers, security guards, and cleaners
  • Prepare accounts payable documents (e.g. invoices, payment requests) for approval
  • Prepare or review bidding documents and requests for proposals.
  • Ensure / supervise the preparation and dissemination of tenders and manage / coordinate all aspects of the tender / proposal evaluation process in consultation with the Human Resource Specialist and Country Director depending on the source of funding
  • Support the preparation and submission of key procurement documents, including purchase requisitions, advance requests, expense reconciliations, and other documents, as necessary
  • Facilitate payments to suppliers, based on approval and authorization designated budget holder
  • Assist in scheduling and planning for events and conference calls.
  • Perform administrative tasks to ensure TechnoServe adheres to local legal and statutory requirements, as required
  • Respond to general inquiries to the country office

Any other task that may be requested / assigned.

Profil recherché pour le poste : Administrative Assistant

Basic Qualifications :

Bachelor's Degree OR 2 years relevant experience.

Languages :

Fluency in English and French.

Knowledge, Skills, & Abilities :

  • Excellent problem solving and analytical skills
  • Excellent time management and organizational skills
  • Excellent oral / written communication and presentation skills
  • Ability to balance multiple priorities and meet demanding deadlines
  • Ability to work both independently and as part of a team
  • Strong interpersonal and team-building skills
  • Proficiency in MS Office & presentation skills are required.

We encourage all qualified individuals who share TechnoServe's vision of improving the lives of others through proven business solutions to apply.

With our commitment to diversity, we are proud to be an equal opportunity employer and affirmative action employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, age, HIV / AIDS status, protected veteran status, disability and all other protected classes.

We are also proud of our commitment to protecting staff, partners, and beneficiaries from abuse and exploitation and thoroughly vet all final candidates through rigorous background and reference checks.

Depuis le 09/08/2022

Fermé le 08/12/2022

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